SiteHQ practical guide
How to organise construction site records
A practical structure for instructions, photographs, diaries, documents and decisions.
The short answer
Organise records around the project, date, responsible person and current status. Keep the original evidence, connect it to the instruction or action it supports and preserve replaced versions instead of silently overwriting them.
A realistic example
A client instruction to remove an additional ceiling zone is stored with the dated email, annotated photograph, diary entry, quotation/change record and approval status.
How SiteHQ supports the workflow
SiteHQ places project facts, documents, photographs, diary entries and actions in the same project so the evidence trail can be followed later.
Primary guidance
Guidance can change. Check the current source and obtain competent or professional advice for the real project.