Define the task and area
Record the exact work, location, people and permit window.
Hot-work control
Make the permit, fire watch and close-out one time-bound record
Hot work can arise in many trades. Keep the task-specific RAMS connected to an explicit permit that responsible people issue, accept, watch and close.
SiteHQ in practiceThe practical problem
Make the permit, fire watch and close-out one time-bound record
A generic mention of hot work in RAMS is not the same as a current permit for a defined place and time. The work area, combustible controls, services, firefighting provision and post-work watch need explicit confirmation.
FICTIONAL DEMONSTRATION
Fire watch openGrinding - Level 4 riser lobby
The exact area, time window, fire watch and close-out are one controlled record.
Permit window08:00-12:00 / exact area only
Physical checksConfirmed by responsible people
Fire watchFinal timed check outstanding
Close-outBlocked until watch is complete
A practical example
From task planning to final fire-watch close-out
Hot work can arise in many trades. SiteHQ’s dedicated workflow is designed to capture the exact area, controls, validity, responsible people, fire watch and final close-out.
Check the controls
Capture combustibles, hidden voids, services, detection, alarms, extinguishers and exclusions.
Issue and accept
Keep issuer and receiver decisions explicit; SiteHQ never auto-issues the permit.
Watch and close
Record fire-watch checks and close-out after the work, with outstanding concerns visible.
Relevant SiteHQ records
What is available—and what remains gated.
Status wording is deliberately explicit. A workflow being present in software does not by itself approve a specialist certificate or replace the person responsible for the real work.
Task RAMS and emergency arrangements
Available nowCurrent project documents still require competent review.
Hot-work permit, fire-watch record and close-out
Available nowDedicated time-bound workflow with explicit issue, watch and close-out steps.
External specialist evidence
Upload and trackSupporting inspection or alarm evidence can be linked without changing its issuer.
Enter once, carry forward carefully
Useful project information moves with the job.
SiteHQ can reuse confirmed information and keep its source visible. It must not turn a document reference into a physical observation.
- Project, task and exact work area
- RAMS, site rules and emergency contacts
- Named issuer, receiver and fire watcher
- Attachments, permit times and close-out record
Fictional Preview exampleBracket grinding in Level 4 riser
Validity08:00–12:00 for the stated area only
ControlsCombustibles and services require physical confirmation
Fire watchNamed person and timed checks required
Close-outSeparate final check before record closure
Human approval stays visible
SiteHQ prepares and controls the record. People make the decision.
SiteHQ does not inspect the area, select extinguishers, isolate alarms, authorise hot work or confirm a fire watch. The permit must be reviewed, issued, accepted and closed by the responsible people on the real site.
Questions contractors ask
Clear answers before you start.
Is the hot-work workflow only for welders?
No. It can apply to any trade using a process that creates heat, flame or sparks when the site procedure requires a permit.
Will SiteHQ issue a permit automatically?
No. The Preview workflow requires explicit authorised transitions and rejects missing physical confirmations.
Can the fire watch be closed later?
The record is designed to retain the stated watch and close-out checks. It must not appear complete until the server confirms the responsible action.
Start with SiteHQ Free
Create your workspace with Google sign-in. No card required.
Free £0 · Business £195 + VAT/month · Enterprise £495 + VAT/month.
Start free