Receive the enquiry
Bring the client email, project brief, drawings and pre-construction information into the project intake.
Principal contractor workflow
Keep the project record, current documents and site team connected
SiteHQ gives the principal contractor the broad view: source information, controlled documents, specialist records, site access and evidence—without transferring duties or making safety decisions.
SiteHQ in practiceThe practical problem
Keep the project record, current documents and site team connected
The principal contractor needs the broadest view of the job, but information often arrives from several designers, subcontractors and site managers. SiteHQ keeps the sources, decisions and current issued records together without transferring legal duties or making safety decisions for the team.
Role and trade: “Principal contractor” describes the role held on a project. It is not a trade. The same organisation can also select one or more trade packs for the work it actually carries out.
FICTIONAL DEMONSTRATION
3 people on siteHarbour House - project control
Current issued information for the fictional Harbour House project.
CPPRevision 4 - current issue
RAMSRevision 3 - 8 acknowledgements
QR inductionPermanent project address active
Attendance3 open / 11 closed today
A practical example
From client enquiry to a controlled first day on site
SiteHQ gives the principal contractor one place to organise project facts, prepare controlled documents, share the current versions and see acknowledgements and attendance.
Confirm the facts
Check the address, scope, dates, dutyholders and unknowns before they become the project record.
Prepare and review
Use confirmed information to prepare CPP and RAMS drafts, then route them to the responsible competent person.
Issue and operate
Share the exact issued versions by project QR code and keep acknowledgement and attendance events with the job.
Relevant SiteHQ records
What is available—and what remains gated.
Status wording is deliberately explicit. A workflow being present in software does not by itself approve a specialist certificate or replace the person responsible for the real work.
Construction phase plan
Available nowPrepare a project-specific working draft, review it and keep issued revisions distinct.
RAMS
Available nowPrepare task-specific drafts and retain the competent-person review boundary.
Site induction and QR acknowledgement
Available nowGive workers a current mobile route without requiring worker accounts.
Site diary and project evidence
Available nowKeep daily records, photographs and supporting files against the right project.
Enter once, carry forward carefully
Useful project information moves with the job.
SiteHQ can reuse confirmed information and keep its source visible. It must not turn a document reference into a physical observation.
- Project identity and address
- Client, designer and contractor contacts
- Confirmed scope, dates and working constraints
- Source documents, unknowns and review actions
Fictional exampleRiverside House refurbishment
EnquiryClient brief and three drawings received
Needs confirmationWelfare location and final working hours
PreparedCPP draft 01 and two RAMS drafts
Site routeProject QR linked to the current issued documents
Human approval stays visible
SiteHQ prepares and controls the record. People make the decision.
SiteHQ can organise supplied information and prepare drafts. The principal contractor and its competent people remain responsible for the construction phase plan, RAMS, site arrangements, inspections, supervision and every issue decision.
Questions contractors ask
Clear answers before you start.
Does SiteHQ become the principal contractor?
No. SiteHQ is software. It does not accept a dutyholder appointment or take over the principal contractor’s legal responsibilities.
Can subcontractor RAMS sit with the main project?
Supporting files can be kept with the project. Each responsible contractor still reviews and approves the documents for its own work.
Do workers need paid accounts?
No. Workers and visitors can use the project QR journey to read, acknowledge and sign in without a workspace account.
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