Capture the package
Add the enquiry, order, drawings, programme dates and the exact work area.
Subcontractors and specialist contractors
Control your own scope, documents and evidence without carrying the whole project
Keep the information for your own work package and workforce together, while leaving the principal contractor’s duties and other contractors’ records with the people responsible for them.
SiteHQ in practiceThe practical problem
Control your own scope, documents and evidence without carrying the whole project
Specialists are often asked for information at short notice while project details are spread across emails, drawings and messages. SiteHQ gives the subcontractor a narrower workspace for its own package and workforce without implying that it controls the principal contractor’s duties.
Role and trade: “Subcontractor” is a project role. “Electrical”, “roofing” or “groundworks” is the trade. Choose the project role that describes your responsibility, then add every trade pack relevant to your business.
FICTIONAL DEMONSTRATION
Ready for reviewLevel 4 electrical strip-out
The subcontractor controls its own scope, RAMS, evidence and workforce records.
ScopeElectrical disconnection and strip-out
RAMSRevision 3 - reviewer action required
Trade recordElectrical isolation EIR-006
Evidence12 photographs / 2 instructions
A practical example
From work-package enquiry to reviewed site records
SiteHQ helps subcontractors and specialist contractors organise the information for their work package, prepare review-ready records and keep their team’s site journey traceable.
Prepare your records
Reuse confirmed details in RAMS, briefings and the relevant trade-document drafts.
Resolve gaps
Keep isolations, permits, access arrangements and missing approvals visible until the right person confirms them.
Prove the handover
Keep issue, acknowledgement, attendance, photographs and completion evidence with the package.
Relevant SiteHQ records
What is available—and what remains gated.
Status wording is deliberately explicit. A workflow being present in software does not by itself approve a specialist certificate or replace the person responsible for the real work.
RAMS and supporting evidence
Available nowPrepare and control the documents for your own work package.
Project files, photographs and diary
Available nowKeep site evidence and daily records connected to the job.
Core trade permits and inspections
Available nowElectrical and mechanical isolation, hot work, digging, excavation and roof-work workflows are available in SiteHQ.
Third-party certificates
Upload and trackStore and track external certificates without presenting SiteHQ as their issuer.
Enter once, carry forward carefully
Useful project information moves with the job.
SiteHQ can reuse confirmed information and keep its source visible. It must not turn a document reference into a physical observation.
- Work-package scope and location
- Client and principal-contractor contacts
- People, equipment and programme dates
- Relevant drawings, RAMS and source evidence
Fictional exampleLevel 3 mechanical package
ScopeFan-coil replacement in east office zone
InputOrder, marked-up drawing and programme date
Open pointIsolation authority to be named
RecordRAMS draft and mechanical-isolation draft linked
Human approval stays visible
SiteHQ prepares and controls the record. People make the decision.
The specialist contractor remains responsible for its scope, competent people, technical checks, certificates and safe system of work. SiteHQ does not verify an isolation, inspection, test result or professional qualification.
Questions contractors ask
Clear answers before you start.
Can one company have several trades?
Yes. Trade selection is multi-select because many subcontractors carry out more than one type of work.
Does SiteHQ approve our RAMS?
No. SiteHQ helps prepare and control the draft; your competent person must review and approve it for the real work.
Can we upload a client form?
Project files can be stored with the job. A third-party form remains that party’s document and does not become a SiteHQ-issued certificate.
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