Identify the plant
Record the service, equipment, work area, medium, pressure and temperature.
Plumbing and mechanical contractors
Keep plant, services, isolations and recommissioning in one controlled record
Connect plant identity, drawings, RAMS and responsible people, then keep the planned isolation, actual checks, handover and recommissioning as distinct steps.
SiteHQ in practiceThe practical problem
Keep plant, services, isolations and recommissioning in one controlled record
Mechanical work can involve pressure, temperature, stored energy and several isolation points. A useful record must separate the planned isolation from the physical checks, handover and recommissioning completed by authorised people.
FICTIONAL DEMONSTRATION
Made safeLevel 4 chilled-water branch
Energy sources, stored pressure and return-to-service checks stay in one record.
SystemEast office fan-coil branch
EnergyPressure / electrical / retained fluid
HandoverSafe-state confirmation recorded
ReinstatementResponsible-person approval pending
A practical example
From replacement enquiry to controlled recommissioning
Bring scope, drawings, RAMS and project evidence together, then use a dedicated mechanical-isolation workflow without turning SiteHQ into a regulated certificate issuer.
Plan the controls
List valves, blinds, drains, vents, locks and the responsible people.
Record the handover
Capture actual verification and the work-party handover without AI inference.
Recommission
Keep completion, reinstatement checks and authority to return the service together.
Relevant SiteHQ records
What is available—and what remains gated.
Status wording is deliberately explicit. A workflow being present in software does not by itself approve a specialist certificate or replace the person responsible for the real work.
RAMS, diary and project files
Available nowCurrent project records remain available with human review.
Mechanical isolation, depressurisation and reinstatement
Available nowDedicated plant/service workflow with handover and recommissioning controls.
Water fittings compliance workflow
Preview validated — not generally availableDedicated Preview workflow exists; scheme eligibility and practitioner review are required before issue.
Existing gas safety certificate
Upload and trackUpload and track only. SiteHQ does not issue gas safety records.
Enter once, carry forward carefully
Useful project information moves with the job.
SiteHQ can reuse confirmed information and keep its source visible. It must not turn a document reference into a physical observation.
- Plant/service identity and exact location
- Scope, drawings and work-package dates
- RAMS and responsible people
- Attachments, approvals and revision history
Fictional Preview exampleLevel 2 heating branch isolation
MediumLow-temperature hot water
Drain/ventLocations listed for authorised confirmation
Actual checksRequired from the person on site
RecommissioningSeparate completion and authority fields
Human approval stays visible
SiteHQ prepares and controls the record. People make the decision.
SiteHQ does not verify pressure, prove isolation, commission plant or certify regulated work. Those decisions and observations belong to the authorised contractor and relevant specialist.
Questions contractors ask
Clear answers before you start.
Can AI confirm a valve is closed?
No. Physical status must be observed and recorded by the responsible person.
Does SiteHQ issue gas certificates?
No. Existing gas certificates can be uploaded and tracked; SiteHQ does not issue them.
Who can approve water-fittings compliance?
That depends on the applicable scheme, member eligibility and permitted scope. Public issue remains gated pending specialist review.
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